Services / Bookkeeping & Financial Services

Restaurant Bookkeeping is a super power around here. Our team will not only manage the restaurants “money in, money out” process but they’ll find ways to improve. We KNOW this business.

We have a team of Accounts Payable Specialists that will setup new vendors, process invoices and cut checks all with their eyes closed. Seriously, they are the definition of “aces in their places” and put the “special” in Specialist. Our AP Specialists all have extensive backgrounds in restaurant. New clients tend to wonder how they got through life without our AP Specialists – they are truly rock-stars.

A day in the life of Accounts Payable:

Establish and maintain vendor accounts
Invoice coding and check cutting on a weekly basis
Fintech processing for liquor, beer and wine invoices
Check preview for approval provided with two options for check processing:
- checks are processed and sent to you for signing and mailing, or
- checks are mailed directly to vendors with a signature stamp
Vendor statements reconciled on a period/monthly basis
Communicate with vendors regarding reconciling items
Management fee calculation and payment
Owner distributions
Percentage rent calculations for landlords
Annual 1099 reporting

Our full-service Bookkeeping is unmatched.

It is our mission to make each client’s business better and more profitable – we’re in it to win it. Our Account Managers all started as Clerks, even the CFO. They’ve worked their way up through the ranks and stacked up loads of knowledge along the way. We cross train and cross train and then learn new things to cross train on.

Some of the fun that we include in Bookkeeping and Financial Services:

Chart of accounts maintenance
Daily sales review and posting
Bank reconciliations
Credit card fee reconciliations
Reconcile third-party food delivery services (Door Dash, Grub Hub, Uber Eats, etc.)
Preparation and filing of Sales and Use Tax, Mixed Beverage Sales Tax and Mixed Beverage Gross Receipts Tax on a monthly basis
Communicate with bankers and lenders
Weekly cash analysis reports
Weekly sales reports
Financial statements, including comparison to prior period and prior year, when applicable. A draft set of statements will be provided within 10-15 days after period/month end
Preparation of annual budgets
Annual personal property tax renditions
Year-end trial balance and supporting documentation sent to CPA

Our Accounting team is mad smart and probably has dreams of general ledgers and financial statements – good dreams. There’s not a lot this group can’t do. More than anything they work together to ensure our clients are well taken care of and Balanced. Contact us today to learn more!

Testimonials

Campus Café and Catering has been using Foodservice Management Systems for more than 10 years to manage billing, accounting and payroll processing.
In that time, Foodservice Management Inc. has done an exceptional job for us. They are professional and work in a collaborative manner that helps create a strong working relationship. I have worked with Veronica Johnson for the past 4 years and couldn’t be happier with the service she provides. Veronica is always quick to respond to any issues I may have and on numerous occasions, has caught accounting or payroll errors that would have cost our company many thousands of dollars. It’s great to work with someone who takes pride in their work and genuinely cares about the client. I would highly recommend Foodservice Management Systems to any company in need of accounting or payroll processing services.

- Joe, O’s Campus Café and Catering

FMS takes great care of us!

- Brandy, Craft Pride

I knew we were in good hands when we started transitioning away from our old accounting services. Seeing their dedication and attention to detail from the beginning really gave us a great sense of confidence. Since then, 4FMS has done an incredible job of producing accurate financial statements very quickly after the accounting period has ended. They are professional, communicate extremely well, are always at their office early each day, reply to emails extremely quickly, and they work very well with store supervisors to ensure all necessary paperwork is received and in order. They are always trying to accommodate our needs and it really feels like they are working for you and not the other way around. We are very happy we made the transition to 4FMS.

- Clayton, Waterloo Restaurant Group

FMS is professional, responsive, and – most importantly – genuinely caring about our business. I’d absolutely recommend them.

- Nelson, Honest Mary’s

FMS is professional, knowledgeable, and timely. We have worked with them for over 5 years. Would highly recommend them!

- Cindy, Mr. Gatti’s Pizza

Since 2011, Foodservice Management Services (FMS) has been an integral component of making Matt’s El Rancho one of the highest volume restaurants in Texas. They handle our bookkeeping and accounting needs so our management team can focus on operations. Bill, Jenny, and the staff at FMS are valued consultants who also assist us in our planning and major decision making process.

- Gloria, Matt’s El Rancho Restaurant

Food Management Services has been handling all our administrative and bookkeeping work for over 2 years. FMS always puts the needs of the customer first – and FMS is totally professional, efficient, reliable, caring and a true pleasure to work with. What also impresses me about FMS is that they’re always learning and incorporating new ideas and methods into their work for us. FMS continues to be an integral part of our success and we truly value and are grateful for our association with them.

- Charles, Key Bar & Doc's

There is only one word to describe my experience and relationship working with Balanced; Partner! Sure, we all have companies that we hire to complete services for us, but you know you have something really special when you find someone who shares your same values and cultures and cares just as much about your business as you do! Bill, Jenny, Cindy, Kim, and the rest of the team are truly a pleasure to work with. The services they provide are of tremendous value to us and we receive financials in a very timely manner.

- Robert, Z Tejas

Ready to get Balanced?

We have a handy form or you can give us a call at (512) 477-1881.